How Onsite Check-in Works

The use of an event management app has become a common practice among event managers in the last five years. One of the most sought-after mobile application is the check-in app. It specifically aids in the check-in process which may become a daunting task when the number of attendees go beyond 100. If you are an event organiser yourself, here are three easy steps that will give you an idea on how onsite check-in works:

1.) Prior registration has to be done.

For onsite check-in to proceed in a smooth manner, your attendees should have registered anteriorly through your event website. This allows them to log their user details in your database. Through registration, they also pick out tickets according to their budget or participation at your event. Onsite check-in is technically a process to confirm that they have paid and committed to attending your event.

2.) Tickets are confirmed through QR code reader.

Using an event management software, you may also enjoy the benefits of an event app called the check-in app. This a mobile application that you and your staff members can use in order to expedite the process of confirming registrations. One of the best features of a check-in app is its ability to read QR codes found on the tickets of your attendees. As attendees present their tickets to your event, your staff can easily read their tickets with pinpoint precision through the code reader. In a second or two, you can confirm attendance through the app and continually update guest lists.

3.) Badges are printed and attendee is ushered to his or her seat.

The last step would be the printing of badges – especially for conferences. There needs to be a system to identify your attendees as registered goers to your event. The badges will have basic information such as your attendees’ name, company, and type of participation. Through an event management software, badge management becomes an easy task since it shares the same database that your attendees have used during registration.

Once they are all set to enter the venue, they may then be guided or ushered to their designated seats or areas. If they are VIP guests, they will be labelled accordingly through their badges and they may have to be ushered through a special area for prioritised guests. That would conclude the onsite check-in process which, again, can be greatly bolstered using an event management software.